Effective from: 1st April 2025
Last Updated: 9th April 2025

At Magnetic, your privacy matters. Whether you’re a candidate, client, or visitor to our website, we’re committed to handling your personal information with care, transparency, and in line with New Zealand and global privacy laws.

This Privacy Policy outlines how we collect, use, share, and protect your information, and your rights when it comes to your data.

1. Who We Are

Magnetic is a specialist recruitment agency based in Aotearoa New Zealand. We connect people and organisations across sectors with future-ready talent and opportunities. Our services include permanent recruitment, contractor placements, retained search, and long-term recruitment partnerships.

2. What Information We Collect

Depending on how you engage with us, we may collect:

Candidates

  • CVs, cover letters, and work history
  • Contact details (name, email, phone)
  • Employment preferences and salary expectations
  • Referee contact information
  • Right to work documentation (incl. proof of identity, passport and visa information, criminal records checks, and medical assessment records).
  • Notes from interviews and assessments
  • Any other information you choose to share

Clients

  • Business contact information
  • Role briefs, hiring preferences, and company information
  • Feedback from interviews and recruitment activity

Website Visitors

  • Website usage data via cookies (see section 9)
  • Contact form submissions

3. How We Collect Your Information

We collect information:

  • Directly from you (e.g. when you apply for a job, submit your CV, or contact us)
  • From third parties with your consent (e.g. referees, public profiles like LinkedIn, job boards)
  • Through our website and recruitment platforms

4. Why We Collect Your Information

We use your information to:

  • Match candidates with suitable roles
  • Support clients with tailored recruitment solutions
  • Communicate with you throughout the recruitment process
  • Improve our services and website experience
  • Comply with legal and regulatory requirements

5. Lawful Grounds for Processing

We collect and use your information under the following legal bases:

  • Consent – where you’ve agreed to us processing your data
  • Contractual necessity – to take steps before entering into a contract
  • Legitimate interests – to operate and improve our recruitment services
  • Legal obligation – where we’re required to retain information by law

6. Who We Share Your Information With

We may share your information with:

  • Clients, for roles we’re discussing with you
  • Referees and background check providers (with your consent)
  • Our trusted recruitment technology and service providers (e.g. CRM systems, cloud storage)
  • Legal or regulatory bodies, where required

We do not sell your information to third parties.

7. International Transfers

While we are a New Zealand-based business, some of our service providers or opportunities may be based offshore. Where data is transferred internationally, we take steps to ensure your information is protected to recognised standards (e.g. using contracts that align with global privacy practices).

8. How We Keep Your Information Safe

We store your data securely using trusted platforms with encryption, access controls, and regular monitoring. We retain personal data only for as long as necessary — or as legally required.

If you ever suspect unauthorised access to your information, please contact us immediately.

9. Cookies and Website Use

We use cookies and analytics tools to improve your experience on our website. These may collect basic usage data, such as page views and device type. You can manage cookie preferences through your browser settings.

10. Your Rights

You have the right to:

  • Access the personal information we hold about you
  • Request corrections to inaccurate or outdated information
  • Withdraw consent at any time
  • Request deletion of your information (subject to legal requirements)

To exercise your rights, please contact us at the details below. We’ll respond within a reasonable timeframe.

11. Contact Us

If you have any questions or concerns about this policy or your data, contact us:

Magnetic Recruitment
2/2 Te Oranui Way, Westgate, Auckland
Email: careers@bemagnetic.co.nz

If you’re not satisfied with our response, you can contact the Office of the Privacy Commissioner (New Zealand): www.privacy.org.nz

12. Changes to This Policy

We may update this policy from time to time to reflect changes in law or how we work. The latest version will always be available on our website.